Sustainable Services – Rural Water Supply Network

Lessons from the RWSN webinars

Guest blog by Rebecca Laes-Kushner. Featured photo from RWSN webinar presentation on 29.4.25 (What Drives the Performance of Rural Piped Water Supply Facilities?) by Babacar Gueye from GRET Senegal.

Professionalism. Standards. Systems. These themes are repeated throughout Rural Water Supply Network’s (RWSN) spring and fall 2025 webinar series.

Given the large percentage of boreholes with early failure – within one to two years – improvements in standards and professionalism in borehole drilling are necessary. Drilling association leaders spoke passionately about the need for borehole drillers to professionalize to improve the quality of boreholes, increase accountability, stop illegal drilling and enhance community buy-in, which occurs when standards are enforced and certified materials are used.

George k’Ouma, from the Small Scale Drillers Association of Kenya, said it best: Professionalism isn’t optional.

A tidbit: Small borehole drillers have an advantage over large operations because they have knowledge of the local geology and seasonal changes, which enables better planning and materials selection.

Another area in need of increased professionalism is water management. Professor Kwabena Nyarko, from Kwame Nkrumah University of Science and Technology, Kumasi (KNUST), conducted a study comparing public sector, private sector and community water management in Ghana. Model type was less important than having professional standards and following best practices, including metering, tariffs that covered maintenance costs, efficient collection of tariffs, audits and reporting, digital recordkeeping and training, as well as financial support.

Jose Kobashikawa, head of the Enforcement Directorate for Sunass, the regulatory body for drinking water and sanitation services in Peru, echoed these concepts in his presentation. SUNASS uses a benchmarking tool to evaluate rural providers. Metrics include formality and management (are they registered, do they have a water use license), financial sustainability (do they collect tariffs, what percent of customers are defaulters), and quality of services (is water chlorinated and daily hours of water supply). High performing providers are awarded certificates recognizing their good practices in public management and workshops are held in each region to disseminate best practices.

Focusing on systems is another thread that runs through the varied webinar topics. Systems thinking means designing a scheme for the long-term provision of water. Boreholes must be properly sited. Appropriate materials, such as high quality stainless steel (304/316), need to be selected in order to prevent corrosion, as RWSN’s Stop the Rot initiative details. Handpumps often corrode within months or years instead of lasting a decade. Ayebale Ared, Technical and Social Expert at Welthungerhilfe, shared Uganda’s systemic solution: in 2016 the country banned the use of galvanized iron (GI) risers and rods in all new and rehabilitated handpumps – the first sub-Saharan country to do so. Uganda also requires a water quality analysis be done before materials are selected.

In addition, data collection and use must be embedded in all stages and aspects of water projects.. Dr. Callist Tindimugaya, Commissioner for Water Resources Planning and Regulation in Uganda, collects data from drillers which he then turns into groundwater maps the drillers can then use.

Systems thinking also means including the needs of the entire population in the design, especially women, who bear the burden of hauling and carrying water. Women – who are killed by crocodiles while washing clothes in rivers, whose skin is irritated by harsh detergents, who find leaning over low wash basins harder as they age, who need to wash bloody clothes and bedsheets separately from the family’s regular laundry when they menstruate. Laundry is barely mentioned in WASH circles but RWSN devoted an entire webinar to the topic. One speaker questioned how the WASH sector would be different if the metric for success was the amount of time women spend collecting water.

Understanding the local culture is critical; psychologists, behaviorists and sociologists can help provide insights. Technical solutions which aren’t accepted by the community will only lead to failure.

The lack of funds to cover maintenance work on wells is well known. Systems thinking means anticipating root causes of funding issues in a community and pre-emptively building a system that attempts to solve those issues. Tariffs are too low to cover maintenance? Then the project needs to determine how sufficient funds will be raised, whether through higher water fees (that may be less affordable to low-income families) or from external sources. The water committee is inefficient at collecting funds? Then training and capacity building need to be part of the project design from the beginning.

Looking at the bigger picture helps creative ideas flourish: Household rainwater harvesting, replenishing water aquifers through tube recharging, deep bed farming that breaks up the hard pan so water can return to the aquifer, sand dams that filter water and incorporating water management and regreening in the design and construction of roads so crops can grow next to roads. During the laundry webinar, three organizations presented their laundry solutions – devices that save women time, eliminate much of the manual labor, use less water and even offer income-generating opportunities.

The webinars are at times frustrating because we clearly know what needs to be done – yet professionalism, systems thinking and best practices are not always prevalent. More often, though, the webinars are full of insightful information and inspiring stores from experts. The knowledgeable participants, who ask focused, detailed questions, enhance the experience. I look forward to the spring 2026 webinars which are currently being planned.

Rebecca Laes-Kushner is a consultant to NGOs and companies with a social mission, with a particular focus on development issues such as WASH, climate change, supporting SMEs, health care and nutrition. Laes-Kushner Consulting (https://laeskushner.net/) provides research and writing, data analysis, M&E and training services. Rebecca has a Master’s in Public Administration (USA) and a Certificate of Advanced Studies in Development and Cooperation from ETH NADEL in Switzerland.

New Book: Dispelling Myths About Water Services

by Tapio S. Katko, Jarmo J. Hukka, Petri S. Juuti, Riikka P. Juuti and Eric J. Nealer.

Illustrations: Pertti O. Väyrynen. Publisher: IWA Publishing, London.

Is bottled water better for you than tap water? Is the pollution created by wastewater treatment plants a major issue? Is privatisation the best solution for more efficient water use? These are just a few of the myths busted in Dispelling Myths About Water Services.

In any society, water and wastewater systems are of fundamental importance to the development of communities and the well-being of both people and the ecosystem. Unfortunately, this fact has been reinforced by the COVID-19 pandemic, by all manner of natural disasters, and by recent armed conflicts around the world. In such situations, clean water and sanitation are among the first things that need to be organised.

In this book, internationally renowned experts examine 21 common misconceptions regarding water supply and wastewater services, dispelling the myths by drawing on their global insights and avoiding technical jargon, while simultaneously raising questions of concern relating to water services.

Access to clean water and safe sanitation is essential for life. Without it, our time on this planet becomes dangerously short. People do not necessarily think about the challenges relating to water services, but the message is clear: to build sustainable water services, proper rules, accountable and responsive leadership, and well-informed stakeholders are vital, alongside resilient organisations and robust physical systems.

Originally published in Finnish, this English edition has been completely rewritten and includes examples and references from countries across the world. Original illustrations bring the content to life.

Whether you’re a water professional, policy maker, or environmental enthusiast, Dispelling Myths About Water Services helps sort the fact from the fiction regarding our most vital resource: water.

The book is freely available as an e-version: DOI: https://doi.org/10.2166/9781789064162 and a printed copy can be bought as well from the website for 20% off seasonal offer for the printed version by the code “DMAWS25”, Valid until 21^st Dec 2025.

Financing Maintenance in Last-Mile Contexts: Endowment Funds for Rural Water Sustainability

Featured photo: Ghana, Lucy Parker

Article by Cincotta K. & Nhlema M.

Abstract

Rural water supply systems in low-income settings, particularly in last-mile communities, face chronic sustainability challenges. Financing predictable operation and maintenance (OPEX) remains a persistent gap, with one in four water points in sub-Saharan Africa being non-functional at any given time. While community-based management has been the dominant model for post-construction maintenance, it is increasingly recognized as insufficient, relying on underfunded household tariffs, volunteer committees, and limited technical support. Emerging solutions like results-based financing and professionalized maintenance contracts have shown promise with some securing government financing. This paper proposes district-level maintenance endowment funds, a mechanism where invested capital generates predictable income, as another option for financing rural water maintenance. These funds would support targeted subsidies, results-based contracting, and accountable, locally governed service delivery aligned with decentralization frameworks. This proposed model is agnostic to the specific management model, whether community-based, professionalized, or hybrid. The focus is on creating a predictable, long-term financing mechanism, particularly for so‑called ‘last-mile’ rural communities: small, dispersed villages, often with fewer than 1,000 people, that are typically excluded from piped water systems due to high per-capita service costs.

Two key arguments frame this proposal: (1) while endowment funds may be initially capitalized by international donors or organizations, over time they reduce dependency on short-term donor cycles by creating a predictable, locally managed revenue stream, and (2) Piloting endowments at the district government level strikes the right balance between being close enough to last-mile communities, accountable to them, and large enough to achieve economies of scale that will ensure financial viability for service provider payments.

THE PROBLEM: Persistent Non-Functionality and Unrealistic Expectations

Across sub-Saharan Africa, one in four rural water systems are non-functional at any given time. These failures are not anomalies, but they reflect a systemic global challenge: the absence of a reliable model for rural water service delivery beyond construction. For decades, community-based management (CBM) has been the dominant approach. It assumes that because communities value water, they will voluntarily manage infrastructure. But the viability of CBM is increasingly being questioned. Tariffs based on affordability rarely cover full maintenance costs, especially in small, dispersed communities, with variable incomes, that are often not prioritized for piped systems. Trained committee members often leave, and access to spare parts or technical support is limited. Volunteer fatigue, lack of retraining, and systemic underinvestment compound the problem.

The expectation that people living in the poorest rural villages must fully fund and manage the long-term maintenance of their own water systems does not align with how water systems are managed anywhere else in the world. In high-income countries, water infrastructure is maintained by trained professionals and supported by stable funding streams, often not limited to water user fees, but supplemented by public financing mechanisms such as property taxes and municipal budgets. The same should hold true, if not more so, in low-resource rural settings. A more realistic, equitable approach is therefore urgently needed.

TRIED AND TESTED SOLUTIONS: Results-Based Financing (RBF) – When Performance Meets Poverty

New RBF models are emerging. Uptime, as an example, is a partnership supporting professionalized rural water service providers that pays providers based on verified uptime. This shifts incentives from reactive repairs to preventive maintenance. Between 2020 and 2022, Uptime supported services for 1.5 million people in seven countries. Governments in countries such as Kenya, Bangladesh, and Zambia are now beginning to adopt performance-based financing approaches like this into their own public financing systems. This has been inspired in part by the evidence generated through philanthropic pilots. Yet, a central limitation remains: these models have demonstrated viability primarily in communities large enough or more “well-off” to generate economies of scale. This makes them financially attractive to service providers, but systematically excludes smaller, remote last-mile communities that are seen as less “bankable”. This is not a critique of performance-based models like Uptime, they are delivering results and proving their value. But it does highlight the need to pilot complementary result-based financing mechanisms that can address the unique realities of last-mile communities. Expecting the world’s poorest to fully finance their own essential services is neither equitable nor realistic. What’s needed is smart, targeted financing, including well-placed subsidies, that reflects the diversity of community capacity and directs public investment where it’s needed most. This is especially critical for last‑mile communities, i.e. remote, low‑density villages where user fees alone can never sustainably cover operating expenses.

This frame of thought, of differential and context-specific financing solutions, borrows from Dorward et al.: “Hanging In, Stepping Up, and Stepping Out.” Most rural households are “Hanging In,” unable to pay without full subsidy. Others can co-finance with support (“Stepping Up”), or engage with market models (“Stepping Out”). This model enables differentiated financing that aligns with real-world capacity. Targeted subsidies are not about dependence; they free up cash for productive use while ensuring reliable services. Importantly, we differentiate between water as a service that must be reliably provided for health and dignity, and water as a productive resource used to generate income. The proposed endowment-backed financing model speaks to the former, guaranteeing essential domestic supply. Other financing tools may be more appropriate for supporting productive uses of water in agriculture or enterprise.

RBF models have proven we know how to make maintenance work. The challenge now is to pilot solutions, such as endowment funds, that can sustainably support these communities where market-based approaches do not reach, thereby ensuring universal access to all.

THE PROPOSAL: District-Level Maintenance Endowment Funds

To close the financing gap, we propose district-managed endowment funds dedicated to rural water maintenance. These funds would invest capital to generate steady income for maintenance costs, insulating service delivery from budget shocks and donor cycles. They would:

Provide predictable financing by requiring implementing agencies to allocate a fixed amount, e.g. 10-20% of infrastructure costs, into the fund.
Enable targeted subsidies using the Hanging In/Stepping Out framework.
Support results-based contracting for professional maintenance providers.
Align with decentralization by placing fund management at the district level, while national governments serve as regulators.

This model borrows from urban utility principles where professional service delivery is underpinned by predictable financing and adapts them to rural realities. It does not assume full cost-recovery from users, nor does it treat water as a commodity for profit. Instead, it creates a stable platform for targeted subsidies and professional maintenance services in communities where user fees alone are structurally insufficient.

Is community management sustainable? Evidence from Northern Pakistan

Blog by Jeff Tan, Aga Khan University – Institute for the Study of Muslim Civilisations (AKU-ISMC). Featured photo: Hunza Valley, Gilgit-Baltistan, Pakistan, Jeff Tan

The limitations of community-based management (CBM), and the conditions for its success, were identified as early as 1990 in a World Bank discussion paper. From very early on, it was recognised that communities needed ongoing external support from donors, NGOs and governments. However, management training, capacity building, technical input, financial assistance, and supportive policy and legislation necessary to create an “enabling environment” for successful community management rarely materialised. This raises a number of questions: Why has this external support not been forthcoming? Why has community management continued to be promoted despite the absence of support and lack of sustainability? Why has there been ‘a reluctance amongst academics and practitioners to challenge the CBM model’?

To answer these questions requires some appreciation of the wider discourse on development and in particular the anti-state rhetoric of neoliberalism that has sought to downsize, decentralise and ultimately bypass government. This has had the effect of fragmenting and hollowing out the state while at the same time prioritising markets and the private sector. Given that there is no profit to be made from delivering water services to low-income households that cannot afford to pay cost-covering tariffs, it is not surprising that previous state failure was replaced by market failure, with the private sector failing to step in to deliver water services.

One obvious solution would have been to address the sources of state failure, specifically underfunding, fragmentation and the loss of technical capacity. Instead of rebuilding state capacities, the distrust of, and ideological aversion to, the state has shifted the responsibility of water services from governments to local communities, built around the narrative of community participation, empowerment and self-help, with communities expected to take responsibility of their circumstances. It is hardly surprising then that community management is seen to enable ‘government officials and donors alike to abdicate responsibility for ensuring long-term sustainable water services’.

The recent turn against community management, not least by the World Bank, shows the persistence of CBM problems. But the Bank’s promotion of “professionalization” of water services as an alternative reflects a failure to examine the underlying tensions and problems in the CBM model and the wider delivery of rural water services, and reinforces an anti-state bias and blind faith in private sector participation. There are three structural tensions in the CBM model that have been noted in the literature and that need to be more cogently articulated.

The first tension is between access to water and cost recovery (a cornerstone to the sustainability of CBM), with low tariffs (to ensure access to water) unable to cover operating costs, let alone major repairs and capital refurbishment. Compounding this is the inability of households to pay already very low tariffs, with irregular, if any, tariff payments or collections.

The second tension is the long-term needs of water services and the short-term horizons of donors and NGOs. Only the state has a sufficiently long-term horizon to provide the indefinite support needed to sustain community management and ensure ongoing water services. But this added burden on the state for this comes at a time when the state in lower middle income countries (LMICs) is severely constrained financially and technically, having had fiscal discipline imposed on it and broken up and hollowed out in the name of decentralisation and localisation. If governments do not have the capacity to provide the so-called “enabling environment” to support community management, as has been the case since 1990, then a model that requires continued external support that is not forthcoming cannot be sustainable, “islands of success” notwithstanding.

Finally, and perhaps most significantly, the funding model for CBM is short-term, project driven (rather than programmatic or cross-sectoral) and fragmented, where the needs of water services are indefinite, with the choice being between reaching a greater number of underserved communities in the short term or serving fewer communities but with longer term support and greater sustainability. Longer-term support is especially needed because communities cannot even finance major repairs let alone capital refurbishment needed at the end of the lifespan of water infrastructure (typically 15-20 years) and to expand services to cater for population growth.

These structural features of CBM can be illustrated in the constraints faced by an otherwise successful delivery of clean drinking water through piped water networks to 459 settlements serving around 48,000 households and over 400,000 people under the Water and Sanitation Extension Programme (WASEP) in Gilgit-Baltistan, northern Pakistan. The challenges of sustaining and scaling up this textbook implementation of community management are reported in the results of a two-and-a-half-year British Academy-funded research involving a large-scale household survey of over 3,000 households, interviews with water management committees and a review of financial records, focus group discussions, an engineering audit and water quality tests.

Unlike qualitative and selective case studies, the combination of quantitative and qualitative analysis here presents important insights into the resilience but also limits of communities in sustaining water services, particularly given weak state capacities and the lack of external support. It also highlights the importance of “hardware” (engineering and water infrastructure) in sustaining water delivery, and best practices in the implementation and delivery of water services that can transcend some of the limitations of the CBM model.

The views and opinions expressed in this blog post are those of the author. They do not necessarily reflect the views of the Rural Water Supply Network (RWSN) or its Executive Committee.

Jeff Tan is a Professor of Political Economy at AKU-ISMC and was Principal Investigator on a British Academy grant on the sustainability and scalability of community water management in Northern Pakistan.

Is it the management model or its application?

Blog by Analía Saker, Terra Michaels, and Mohammed Farhaoui, co-leads of the RWSN Sustainable Services Theme. Featured image: Aguaconsult, Peru.

Trends come and go quickly in the WASH sector. When a new concept shows early signs of success, it is often promoted as the next big solution, packaged by development partners, donors, and foundations. These actors, in turn, push governments to adopt the latest approach, frequently triggering wide-reaching reforms with mixed results.

We have seen this cycle play out repeatedly: private sector participation, on-site sanitation, blended finance, carbon credits, and the list goes on. In rural water service delivery, the pattern is even clearer. Municipalities and local governments were once seen as the appropriate service providers. In the 1990s, the spotlight shifted to Community-Based Management (CBM). When the limitations of unsupported CBM systems became apparent, public rural utilities were pushed as a more “professional” solution. Today, Safe Water Enterprises (private companies heavily supported by international donors) are the rising stars.

These shifts are often driven more by the perceived failure of one model than by strong, scalable evidence of success from another. Governments are influenced to adopt new service delivery models, often initiating complex reform processes. Yet, the sector lacks solid evidence to prove that such reforms lead to better performance or more sustainable services.

A recent example comes from Ghana, where a now-concluded USAID-funded study sought to investigate this issue. The research compared three rural water service delivery models for piped schemes, aiming to identify what actually drives performance. This was especially relevant in a context where the Government of Ghana is increasingly backing service provision through the Community Water and Sanitation Agency, acting as a new rural public utility, while development partners strongly advocate for Safe Water Enterprises. Meanwhile, support for the still-widespread CBM model has all but disappeared.

Surprisingly, the study found small performance differences among the models. Performance outcomes were more closely linked to socio-economic context and the service provider practices than to the model itself. Although the findings are specific to Ghana, they raise a broader question: are we focusing on the wrong thing? Perhaps it is not about the model at all, but rather about how it is implemented and whether critical elements like professionalism, regulation, and accountability are in place.

This idea was reinforced in a recent webinar we hosted in April this year, where case studies from across the globe showcased how different models can succeed when implemented well and supported by an enabling environment.

Cambodia: Fully private rural providers invest in, operate, and maintain water systems, under government regulation and licensing.
Peru: CBM remains the dominant model in rural areas, but the sector is actively working to professionalize and regulate service provision.
Morocco: Public utilities manage rural service delivery as an extension of their urban mandates.
Senegal: A global best practice in public-private partnerships for rural water service delivery.

These examples show that success is not determined by the management model itself, but by the conditions in which it operates. Instead of chasing the next big trend, we should be focusing our energy and resources on strengthening the elements that matter most, regardless of the model. These include cost-reflective tariffs, regulatory oversight, accountability mechanisms, participation, professionalized staffing, and robust monitoring systems.

Let’s stop asking, “What is the right model?” and start asking, “What makes the model work?”

Join the RWSN Sustainable Services discussion group to continue this conversation.

UNQUALIFIED WATER WORKERS AND FORGED CREDENTIALS: THE HIDDEN CORRUPTION UNDERMINING SDG 6

Photograph 1 Showing a Graduate in Kenya, Source: NTV Kenya

Blog by Euphresia Luseka, co-lead of the RWSN Leave No-one Behind theme.

The views and opinions expressed in this blog post are those of the author. They do not necessarily reflect the views of the Rural Water Supply Network (RWSN) or its Executive Committee.

Fake Qualifications, Real Consequences: The Brenda Sulungai Case

Across Africa, water utilities are expected to be drivers of sustainable development, climate resilience, and digital transformation. Yet beneath this ambition lies a disturbing contradiction: highly complex systems are being operated by staff who, in most cases, lack even the basic credentials to do the job.

Despite major gains in infrastructure and technology investments, Kenya’s water utilities continue to underperform often not due to a lack of funding or innovation, but because of the human capital crisis festering within. I have witnessed strategic plans, technological upgrades, and donor-funded initiatives collapse under the weight of a talent base that was never prepared or licensed.

In July 2025, Brenda Nelly Sulungai a former staff at Nairobi City Water and Sewerage Company (NCWSC), was arraigned in a Kenyan Court, for forgery, uttering a false document, and deceiving a principal to gain employment. The Sulungai case demonstrates that the underlying problem extends far beyond individual misconduct on fraudulent activities, but rather the existing system permits such deception to occur and persist undetected for long. A fundamental breakdown exists in the accountability mechanisms embedded within the Human resources ecosystem of Water Corporations and Utilities.

This blog analyses the technical, legal and operational risks posed by weak certification systems, forgery, and unqualified staffing across Kenya’s water sector. It also proposes a plan for professionalising the sector, building institutional resilience, and restoring public’s vital trust.

The Pervasive Scale of Credential Fraud

“Every academic certificate in Kenya is now questionable. Forgery is happening across all sectors including those critical to life like water and health. We cannot ignore this anymore.” –Twalib Mbarak, CEO, Ethics and Anti-Corruption Commission (EACC)

This stark statement captures the magnitude of Kenya’s credential fraud crisis as a structural failure that compromises public service integrity at scale as demonstrated in Box 1.

Box 1: Sector-Wide Credential Fraud Uncovered in National Audit

Following a 2022 presidential directive, the Kenya National Qualifications Authority (KNQA), in collaboration with the EACC and the Public Service Commission (PSC), audited academic and professional credentials across 400+ public institutions. Of 47,000 employment records reviewed, over 10,000 (30%) were forged or unverifiable documents. Credential fraud in Water Service Providers (WSPs) flourished under conditions of decentralised recruitment, limited HR oversight, and politicised hiring. Frontline operational roles such as meter readers, plant technicians, lab staff, and revenue officers are especially vulnerable to infiltration by individuals presenting forged or non-accredited certificates. In a coastal county, 5 out of 8; 63% of water treatment technicians lacked formal technical certification highlighting serious lapses in frontline hiring. WSPs such as Nairobi City and Garissa Water & Sewerage Company were cited for fraudulent promotions and appointments. The audit prompted a directive requiring all WSPs to submit comprehensive staff verification reports. EACC investigated over 2,000 public servants for holding fraudulent academic qualifications. In parallel, PSC has flagged more than 1,200 employees with irregular documentation in public institutions, signalling collapse in credential verification and HR governance.

“This is systemic. There are falsified documents even at PhD level, dissertations are downloaded from the internet.” – Dr. David Oginde, Chairperson, EACC

Senior public officials have not minced words. Head of Public Service Felix Koskei has declared the forged qualifications surge a ‘national emergency.’ PSC Chairman, Anthony Muchiri emphasised the urgency of cultural reform, framing the restoration of integrity as both a legal and moral imperative.

Consequently, this is not simply a matter of individual misconduct it points to a systemic failure in verification systems, risk management, and institutional accountability.

The Grave Consequences: Incompetence Endangering Lives and Undermining Progress

The human capital crisis in Kenya’s water sector driven by systemic weaknesses in credential verification, licensing, and staff training is not only an administrative oversight but threatens public health and utility performance.

Improper chlorine dosing, no action on bacteriological alerts and contaminated boreholes link to unqualified personnel, contributing to recurrent outbreaks of waterborne diseases such as cholera and typhoid. Therefore, Water sector HR reforms must be framed not just as a governance issue, but as a public health and national security imperative.

“You cannot digitize your way out of poor staffing. At some point, someone has to operate the system.”

The human resource crisis is also undermining the operational stability and financial viability of Kenya’s WSPs. Underqualified technical staff routinely mismanage complex systems like SCADA and GIS, leading to frequent breakdowns and service disruptions. Poorly trained revenue officers contribute to billing errors, customer dissatisfaction, and 30% revenue leakage crippling reinvestment in maintenance and training. Even as utilities embrace digitisation, adoption is hindered by a lack of skills and internal resistance to change. Without parallel investment in the human capabilities needed to run and sustain infrastructure, digital and capital investments risk failing to deliver impact.

Sustainable transformation requires human capital to be treated as a core infrastructure asset.

Systemic Vulnerabilities and Their Underlying Causes

I. Governance Deficit: Institutional Decay Through Political Capture

Kenya’s water sector suffers from a foundational governance breakdown; WASREB, the national water regulator notes a few WSPs have structured HR policies, indicating systemic weakness. Other gaps include: Outdated job descriptions, Irregular or absent performance reviews and Non-existent competency frameworks.

“Staff appointments in WSPs are frequently driven by tenure, local allegiances, or political alignment rather than technical merit. This erosion of meritocracy is neither incidental nor benign; it is indicative of deliberate political capture.”— Charles Chitechi, President, Water Sector Workers Association of Kenya (WASWAK)

Even WSP BODs that are governance bulwarks, are compromised. Opaque recruitment, undertrained members, and entrenched conflicts of interest have rendered them susceptible to patronage.

This politicisation has real operational costs, including poor service delivery, stagnant capacity, and a rise in credential forgery.

II. Regulatory Void: Absence of Mandatory Professional Licensing

Despite being designated as Kenya’s 16 critical infrastructure sectors, the water sector lacks a national mandatory licensing framework. Unlike medicine or engineering, no statutory barrier prevents an unqualified person from operating a treatment plant. Training institutions exist, including KEWI, NITA, and TVETs, but certification is inconsistent, and unenforced. Most alarming is the absence of a centralised professional registry, allowing forgeries to pass undetected unless exposed by whistleblowers.

Kenya’s current policy approach enables fraud by omission. The lack of a licensing regime is not a gap; it is a deliberate vulnerability.

III. Investment Blind Spot: Human Capital as the Missing Infrastructure

According to WASREB, Kenya’s WSPs spend less than 1% of OPEX on staff training, compared to the 5%-7% benchmark in high-performing WSPs globally. This chronic underinvestment in people creates a compounding deficit: Stagnant skills lead to operational bottlenecks, Low morale drives attrition and disengagement and Poor efficiency increases non-revenue water (NRW).

“You cannot digitize your way out of poor staffing. At some point, someone has to operate the system.”

A study by AfDB found that targeted training investment can lead to 20%-30% efficiency gains. The false economy of skipping training leads to far greater costs through system failures and revenue loss.

These figures make the business case clear. Training is not a cost; it is a strategic investment with measurable returns.

IV. Project Design Fallacy: Infrastructure Without Operators

Despite significant investments in tools such as GIS mapping, NRW audit software, and digital billing systems, Kenya’s utilities remain trapped in underperformance.

From experience, the primary reason infrastructure projects fail is they’re often designed for a workforce that does not yet exist. Few pause to ask: Who will operate, manage, and sustain these systems?

This leads to predictable implementation failures. Development partners often assume that technology adoption is a standalone solution, overlooking the critical human capability gap.

Table 1 Showing Summary of Systemic Failures and Strategic Fixes

Root Problem	Underlying Cause	Strategic Fix
Politicized HR and opaque recruitment	Governance failure	Independent oversight and merit-based systems
Weak mandatory licensing	Regulatory neglect	National framework aligned with global standards
Minimal training investment	Financial and strategic myopia	Mandated 5% OPEX for staff development
Failed technology implementations	Ignored human capacity gap	Capacity-first planning and project sequencing

Towards Resilience: Five Strategic Levers to Professionalize Kenya’s Water Sector

Kenya’s water sector is confronting a systemic talent crisis, addressing these challenges requires a structural response anchored in global best practices, informed by local constraints, and focused on long-term institutional resilience. This plan outlines 4 interlocking strategic levers designed to professionalize the sector and establish talent as a core infrastructure asset.

Lever	Core Insight	Priority Actions	Strategic Shift	Expected Outcome
Proactive Credential Verification	Shift from post-hire audits to real-time identity checks	Integrate KNQA/KUCCPS into hiring- Enforce role-based access protocols. Adopt zero-trust frameworks	Link credential verification to hiring and promotions	Pre-employment fraud prevention; increased hiring integrity
Mandatory Licensing for Technical Roles	Legalise role-based licensing to ensure competence	Establish national licensing board- Align with NQFs- Phase rollout starting with public-facing roles	Make licensing a prerequisite for key technical roles	Professionalised, accountable workforce
Performance-Driven HR Governance	Replace tenure-based hiring with performance-linked systems	Implement HR scorecards tied to KPIs- Map skills to close gaps- Link career progression to performance	Institutionalise meritocracy and depoliticise HR	Talent aligned with service outcomes; improved retention
Strategic Learning Investment	Treat training as core infrastructure, not a cost centre	Mandate 5% OPEX for learning- Deploy centralized Learning Management System- Align training to operational KPIs	Make capacity-building part of financial and project planning	Technically agile, continuously upskilled workforce

Conclusion: Talent Is Infrastructure

Kenya’s water systems are only as effective as the people who plan, operate, and maintain them. As the World Bank warns, weak water institutions can turn climate risks into crises undermining resilience across health, agriculture, and energy systems.

The Brenda Nelly Sulungai case shows credential fraud is not just a governance lapse it’s a national risk multiplier. Amid climate stress and population growth, human error becomes infrastructure failure.

Reform must begin and end with people. Priority actions include:

Verifying identities and qualifications through real-time credential checks
Mandating professional licensing to close technical regulatory gaps
Investing in structured, ongoing training
Aligning performance systems with merit-based progression
Fostering a culture of accountability, technical rigor, and service

These steps reflect a central truth: talent is infrastructure.

Former President Mwai Kibaki, UNESCO’s Special Envoy for Water in Africa, put it clearly: “We need to commit ourselves to turning actions into real reforms… and together we can make Africa water secure and peaceful.”

Volunteer opportunity: RWSN co-Theme Leader – Sustainable Services

The Rural Water Supply Network (RWSN) is a network of individuals and organisations that are committed to improving water services for the rural poor everywhere in the world. Being a Theme Leader of RWSN is a commitment to sharing knowledge and good practices, and to share the RWSN vision of “a world in which all rural people have access to sustainable and reliable water supplies which can be effectively managed to provide sufficient, affordable and safe water within a reasonable distance of the home.”

The Sustainable Services Theme is one of 6 Themes in the Rural Water Supply Network. Sustainable Services means that water users have reliable and affordable access to enough water of sufficiently high quality to meet their daily needs. There are many ways that such access can be achieved, from household self-supply to large-scale water utilities.

The sustainability of rural water services is a constant and critical challenge, requiring skilled individuals with adequate resources and support to ensure the consistent availability of safe water in households. Although community management is prevalent, it has limitations, prompting the development of new management models that prioritise professionalisation. This shift is occurring amidst escalating challenges such as climate change, pollution, shrinking aid budgets, corruption, rising income inequality, violence, and political instability.

Thematic Priorities

Systematic institutional strengthening: sharing lessons learned on strengthening local and national systems, and practical approaches and overcoming tensions between working with the grain of existing social and institutional structures that are likely to be more sustainable, but less inclusive to some marginalised groups.
Professionalisation: Documenting and sharing management models, professional development and management practices, and their enabling systems at local and national levels.
Regulation: engaging with regulators and sharing experiences and identifying good practices in rural and small town regulation on how to balance tensions and trade-offs between competing economic, social, political and environmental priorities.
Financing of life-cycle costs and exploring ways to increasing financial sources and financial viability of rural water services across different contexts.
Resilient services: sharing emerging practices and solutions for increasing the resilience of rural water service providers – with a specific focus on climate resilience, which has be identified by RWSN members as one of their main challenges.

Interested?

We are particularly interested in applicants with operational experience of rural water services.

Download the full description and apply by 23 February:

Send your CV along with a 1-page cover letter to the RWSN Executive Steering Committee to introduce yourself and your organisation, and state why you’re interested in the Theme Leader position by 23 February 2024. Applications and enquiries should be sent to the RWSN Secretariat (info@rural-water-supply.net).

theme-leader-sustainabled-services Download

Pouring hope or pouring doubt – Navigating the aftermath of disasters in coastal Bangladesh

by Afsana Afrin Esha, REACH Research Associate and PhD student at Durham University, re-blogged from REACH

Every year, the southwestern coastal zone of Bangladesh faces weather-related disasters, worsening a perpetual drinking water crisis. Cyclone Sidr in 2007 and Cyclone Aila in 2009 caused widespread destruction. While people were still recovering, Cyclone Amphan caused heavy damage to infrastructure and contamination. Saltwater intrusion due to cyclones and storm surges is having devastating consequences on groundwater and freshwater resources. Different water treatment options and alternative strategies are being applied by the local government institutions, NGOs and aid agencies, whilst informal or small water service providers too, are on the rise, addressing critical gaps in public investments in the rural water sector. However, in the face of rising climatic changes along with other socio-political factors, water shortages persist. In this short piece, I portray the effects of disaster on drinking water sources to understand the nuances of climate resilience.

Making the Sum of All (WASH) Knowledge Freely Accessible: An interview with Elisabeth Von Muench

Paresh Chhajed-Picha interviews Elisabeth von Muench, former moderator of the SuSanA discussion forum and a dedicated Wikipedia editor. With over nine years of editing experience and nearly 50,000 edits to her name, she ranks among the top 2,000 editors globally for the English Wikipedia. Through volunteer work and paid assignments, she has improved and written numerous Wikipedia articles on WASH, climate change, and SDGs. In this interview, Elisabeth explains her motivation, the need for wider participation in editing Wikipedia articles, and the challenges in doing so.

Re-blogged from SuSanA

Que peut apprendre le secteur de l’eau rurale de l’expérience de l’Afrique de l’Ouest francophone ?

De nombreux pays cherchent à développer les services d’eau en milieu rural et à améliorer les niveaux de service pour les habitants des petites villes et des zones rurales en investissant dans des réseaux d’eau décentralisés et de petite taille. L’Afrique de l’Ouest francophone a une longue histoire de délégation des services d’eau potable (généralement des petits réseaux) dans les petites villes et les zones rurales à des opérateurs professionnels, qui peuvent être des associations publiques ou des opérateurs privés.

Le Secrétariat du RWSN, en partenariat avec le programme REACH, a passé l’année passée à enquêter sur l’expérience de la délégation des services d’eau et les moteurs des récentes réformes de la politique de l’eau potable en milieu rural dans plusieurs pays d’Afrique de l’Ouest francophone. Nous avons réalisé une étude documentaire détaillée et parlé à 25 experts du secteur de l’eau en milieu rural dans la région pour comprendre pourquoi et comment les réformes des politiques d’eau potable en milieu rural se sont produites, et quelles leçons peuvent être tirées des diverses expériences de délégation des services d’eau potables en milieu rural à des opérateurs professionnels.